Automindlab — AI Consulting & Automation
AI systems that cut manual work and move your business forward.
We design and deploy AI systems that cut repetitive work and convert opportunities faster.
AI Automation for Operational Growth
We automate the work between your systems, people, and customers.
Works with the tools you already run
What we've already built
Four agents built to stop revenue leakage
Every business loses money somewhere — a missed call, a stalled invoice, a lead gone cold. Four agents already plugging those leaks.
Lead Qualification Agent
Every inbound lead gets read, scored, and routed in minutes — not left in a queue until someone has time to look at it.
Reading the form + enrichment data
Company size, industry, and stated budget pulled in automatically.
Scoring against your ideal customer profile
Budget fit ✓ · Company size ✓ · Intent signal: high ✓
Lead score: 92 / 100 — Hot
Scored higher than 85% of leads this month.
Routed to sales + Slack alert sent
Assigned to the nearest available rep, booking link included.
Response time: 2 minutes instead of 2 days.
Invoice & Follow-up Agent
Chases payments on a fixed schedule, so cash flow doesn't depend on someone remembering to send a reminder.
Day 0 — Invoice sent
Delivered by email with a payment link attached.
Day 7 — Viewed, not paid
Reminder #1 sent automatically, matched to your usual tone.
Day 14 — Still unpaid
Reminder #2 sent, and finance is notified internally.
Day 16 — Paid in full
Reconciled in your accounting system automatically.
Zero manual follow-ups sent by your team.
Missed Call & Lead Response Agent
Catches every missed call and after-hours inquiry, and replies before the lead calls a competitor instead.
Missed call detected instantly
Caller ID checked against your CRM — no existing record found.
Automated SMS sent within 60 seconds
A personalized text acknowledges the call and asks how to help.
Lead replies and is qualified
Budget and need captured through a short back-and-forth.
Booked on your calendar + team notified
On tomorrow's schedule before your team opens their inbox.
Zero leads lost to a missed call.
Marketing & Ad Performance Reporting Agent
Pulls performance across every ad account into one report, and flags what's quietly wasting spend.
Pulling spend and results from every platform
Meta, Google, and LinkedIn synced — no manual exports.
Comparing against last week's benchmarks
Cost-per-lead up 34% on one campaign — flagged for review.
Report compiled and formatted
Same layout every week, ready to share with stakeholders.
Delivered before the Monday meeting
Sent to Slack and email automatically, every week.
6 hours of manual reporting removed every week.
What we've built
Prototypes you can put to work
Working builds, not mockups — the same systems we can point at your data in a scoping call.
Lead Qualification Agent
Built for: Sales teams drowning in inbound leads
Reads, scores, and routes every new lead within minutes of submission — no lead sits in a queue overnight.
Invoice & Follow-up Agent
Built for: Finance teams chasing late payments
Chases payment on a fixed schedule, so cash flow doesn't depend on someone remembering to send a reminder.
Missed Call & Lead Response Agent
Built for: Any business that takes inbound calls
Catches missed calls and after-hours inquiries, and replies before the lead calls a competitor instead.
Marketing & Ad Performance Reporting Agent
Built for: Teams running paid campaigns across platforms
Pulls performance across every ad account into one report, and flags what's quietly wasting spend.
How we scope
Every engagement starts with three numbers, not a wishlist
Before we automate anything, we agree on what “working” means in dollars and hours — our numbers for a typical 90-day engagement:
Reclaimed from manual, repeatable work per team, redirected to higher-value tasks.
Reduction in the operating cost of the specific process being automated, once live.
From scoping call to a production system your team is actually using.
Try it yourself
Estimate the ROI on one workflow
Illustrative only, based on a 60% average reclaim rate we see on comparable workflows. Your real scope gets defined together in the Design stage.
What else we build
The work that supports the agents
Strategy
AI Readiness Audit
We map your current workflows, data, and tools, then tell you plainly where an agent pays back fastest — and where it doesn't.
→ A prioritized list of where automation pays back fastest
Growth Ops
AI-Powered Marketing & Growth Ops
Automate the repetitive parts of acquisition and retention: reporting, segmentation, campaign QA, and follow-up sequencing.
→ Hours back from reporting and campaign QA
Integration
Systems & Data Integration
Connect the tools you already pay for — CRM, sheets, support desk, ERP — so data moves once and stays correct everywhere.
→ Data that moves once and stays correct
Managed Ops
Ongoing AI Operations
Once an agent is live, we monitor, retrain, and extend it as your process changes, instead of leaving you with a fragile one-off build.
→ Agents that keep working as your process changes
Case study 01 · Manufacturing
Inside a manufacturing engagement, stage by stage
How this funnel plays out for an industrial manufacturer — a composite scenario, not a specific client's numbers.
Stage 1 · Top of Funnel
Revenue Leakage Audit
"How much revenue is this manufacturer losing between an RFQ landing in the inbox and a signed purchase order?"
Free to start, or paid with the fee credited toward implementation if they move forward. The audit scores seven areas of the funnel:
The 7 areas we score
Example audit output — illustrative, not a specific client's results
RFQs per month with no follow-up
potential revenue leakage per month
Stage 2 · Middle of Funnel
AI Revenue Opportunity Blueprint
A deeper working session maps the current process against what's possible once AI handles the repetitive parts.
Current process
AI-enabled process
Example blueprint output — illustrative, not a specific client's results
current revenue leakage, per month
potential revenue recovered, per month
Stage 3 · Bottom of Funnel
90-Day AI Revenue Recovery Sprint
Instead of a large, indefinite retainer, we'd implement the two or three highest-ROI automations from the Blueprint first.
Sprint · 01
Instant RFQ Response System
Every new RFQ gets an immediate acknowledgment and spec check, day or night, instead of waiting for someone on the floor to notice it.
Sprint · 02
Automated Quote Follow-up
Quotes sent to direct buyers and distributors get chased on a schedule, so deals don't go cold waiting on a decision.
Sprint · 03
Dormant Account Reactivation
Distributors and past buyers who've gone quiet get a structured re-engagement pass, instead of sitting untouched in the CRM.
Ongoing · Retainer
AI Revenue Growth System
Once the Sprint is producing results, the system scales in three tiers — each one building on the last.
Growth
Automation monitoring, CRM upkeep, quote follow-up, and reporting — the Sprint, kept running and watched.
Scale
Everything in Growth, plus an AI-powered inquiry line, dormant distributor reactivation, and reputation management across supplier directories.
Revenue
Everything in Scale, plus the growth levers that compound on top of a working system:
Case study 02 · Solar
Turning a solar inquiry into a booked site visit
A system designed for solar retailers — a worked example, not live client data. One lead, ad click to booked assessment.
Step 1
The lead comes in
Same agent, five different doors — the conversation starts wherever the lead already is.
Step 2
The AI instantly contacts the lead
Through WhatsApp, the agent works through the questions a sales rep would normally ask on a first call.
Also captured in the same conversation
Step 3
AI calculates an initial recommendation
Based on the electricity usage just shared, the agent estimates a starting system size and payback — instantly, in the same chat.
Example estimate output — illustrative, not a specific client's results
⚠️ Shown to the customer as an initial estimate only — the final recommendation always requires a technical site survey.
Step 4
Lead scoring
Every answer feeds a score, and the score decides what happens next — instantly, not at tomorrow's team meeting.
Step 5
The AI books the site survey
Instead of "our team will contact you," the agent offers a next step right in the same chat.
"Based on your electricity usage, a 5 kW system may be suitable. Would you like to schedule a free rooftop assessment?"
AI offers a slot
Suggested right after the estimate, while the lead is still in the conversation.
Customer picks a time
Inside the same WhatsApp thread — no app switch, no phone tag.
Booked on Google Calendar
Confirmed automatically, with the lead's answers attached to the invite.
Salesperson notified
On their calendar before they've opened their inbox.
From ad click to booked site visit, without a single manual phone call.
The really powerful part
Connect the agent to your CRM and ad accounts
Structured lead data traces which campaigns produce which site visits and installations — so spend gets optimized toward revenue, not just cost per lead.
Suggested tech stack
"5 kW residential leads from Kolkata have a 2.3× higher site-visit rate than 3 kW leads. Campaign B is generating 41% more qualified opportunities despite an 18% higher cost per lead."
Who we work with
Built for operating teams, not just IT
The revenue leak looks different in every industry. Here's what closes it.
SaaS & B2B
Pain: Inbound leads pile up faster than sales can qualify them.
Fix: Lead Qualification Agent scores and routes every signup in minutes.
E-commerce & D2C
Pain: Ad performance gets reviewed days after the budget is already wasted.
Fix: Marketing & Ad Performance Reporting Agent flags the leak mid-week.
Healthcare & Wellness Ops
Pain: Missed calls during clinic hours become missed appointments.
Fix: Missed Call & Lead Response Agent replies before the patient looks elsewhere.
Professional Services
Pain: Invoices go unpaid because no one owns the follow-up.
Fix: Invoice & Follow-up Agent chases payment on a schedule, automatically.
Logistics & Fulfillment
Pain: Manual reporting eats hours that should go to running the operation.
Fix: Agents handle the repetitive tracking so your team runs the work.
Hospitality
Pain: A missed booking inquiry after hours is a booking made somewhere else.
Fix: Missed Call & Lead Response Agent answers before the guest looks elsewhere.
Questions we get asked
Before you book a call
Get started
Book a consultation
Tell us about the process you want to fix. We'll reply with a scoping call time within one business day.
Prefer to talk it through first?
Request received
Thanks — someone from Automindlab will reach out within one business day to set up your scoping call.